Job Description
Job Title: PA to Ireland CEO
Control Function: CF
Contract Type: 12-Month Fixed Term Contract
Location: St. Stephen’s Green, Dublin 2
Working style: Hybrid
Closing date: 02/01/2024
Royal London Ireland is seeking applications for a highly organised and efficient PA to provide comprehensive administrative support to GEC member. This role is being offered on 12-month contract and will be based in our Dublin office.
You are approachable, friendly and thrive on being proactive. You have excellent organisational skills, with strong attention to detail. Handling multiple tasks simultaneously is second nature.
You will also be responsible for managing the executive's calendar, coordinating meetings and travel arrangements. You have a high level of trust as you will be maintaining confidential files and records. You will also be required to prepare reports, draft correspondence, and handle any other administrative tasks as assigned. Additionally, you will need to exercise discretion and maintain confidentiality at all times.
We offer hybrid working in Royal London Ireland. As PA to the CEO there will be an ask for flexibility in relation to in-office days to mirror those of the CEO.
About the role
- Organise and manage meetings (internal and external).
- Make travel arrangements for Ireland CEO and team as required.
- Efficient and proactive management of CEO’s diary - making best use of their time taking into account meeting preparation and paper review slots.
- Ensure all relevant information and documentation is available and distributed in advance of meetings.
- Act as key point of contact for CEO, liaising with internal and external stakeholders as required.
- Take ownership of communications in the absence of the CEO using own knowledge or referring matters to members of the management team.
- Support the wider Leadership Team with booking meetings/diary managements as required.
- Minute-taking at meetings.
About you
- IT literate with strong skills in Word, Excel, PowerPoint, and use of content management tools.
- Previous PA experience
- Excellent verbal and written communications skills.
About Royal London Ireland
Based in our city centre location on St Stephen’s Green in Dublin 2, Royal London Ireland is a fully owned subsidiary of the Royal London Mutual Insurance Society Limited, the largest mutual life, pensions, and investment company in the UK. We are authorised by the Central Bank of Ireland and provide protection products through Financial Brokers across Ireland. Our excellent customer service and mutual mindset means we take a longer-term view and focus on providing best customer outcomes.
Our People Promise to our colleagues is that we will all work somewhere inclusive, responsible, enjoyable and fulfilling. This is underpinned by our Spirit of Royal London values; Empowered, Trustworthy, Collaborate, Achieve.
We've always been proud to reward employees by offering great workplace benefits such as 28 days annual leave in addition to public holidays, up to 14% employer matching pension scheme contribution and a contribution to private medical insurance. You can see details of our benefits here - Our Benefits. Please note benefits for colleagues in the UK and Ireland may vary, please ask our team for details.
Inclusion, diversity and belonging
We’re an Inclusive employer. We celebrate and value different backgrounds and cultures across Royal London. Our diverse people and perspectives give us a range of skills which are recognised and respected – whatever their background.
Central Bank of Ireland (CBI) Fitness & Probity Regime
Some of our roles are Control Functions (CF) as defined by the Central Bank Reform Act 2010 (Sections 20 & 22) Regulations 2011. If a vacancy is for a CF, it will be indicated above. For CF roles, appointment will be conditional on Royal London Ireland being fully satisfied that the appointee meets the requirements as set out in the Fitness and Probity Standards 2014 issued by the CBI. In the case of proposed appointees to Pre-Approval Control Functions, this includes prior approval by the CBI of such appointments.
Job Title: PA to Ireland CEO
Control Function: CF
Contract Type: 12-Month Fixed Term Contract
Location: St. Stephen’s Green, Dublin 2
Working style: Hybrid
Closing date: 02/01/2024
Royal London Ireland is seeking applications for a highly organised and efficient PA to provide comprehensive administrative support to GEC member. This role is being offered on 12-month contract and will be based in our Dublin office.
You are approachable, friendly and thrive on being proactive. You have excellent organisational skills, with strong attention to detail. Handling multiple tasks simultaneously is second nature.
You will also be responsible for managing the executive's calendar, coordinating meetings and travel arrangements. You have a high level of trust as you will be maintaining confidential files and records. You will also be required to prepare reports, draft correspondence, and handle any other administrative tasks as assigned. Additionally, you will need to exercise discretion and maintain confidentiality at all times.
We offer hybrid working in Royal London Ireland. As PA to the CEO there will be an ask for flexibility in relation to in-office days to mirror those of the CEO.
About the role
- Organise and manage meetings (internal and external).
- Make travel arrangements for Ireland CEO and team as required.
- Efficient and proactive management of CEO’s diary - making best use of their time taking into account meeting preparation and paper review slots.
- Ensure all relevant information and documentation is available and distributed in advance of meetings.
- Act as key point of contact for CEO, liaising with internal and external stakeholders as required.
- Take ownership of communications in the absence of the CEO using own knowledge or referring matters to members of the management team.
- Support the wider Leadership Team with booking meetings/diary managements as required.
- Minute-taking at meetings.
About you
- IT literate with strong skills in Word, Excel, PowerPoint, and use of content management tools.
- Previous PA experience
- Excellent verbal and written communications skills.
About Royal London Ireland
Based in our city centre location on St Stephen’s Green in Dublin 2, Royal London Ireland is a fully owned subsidiary of the Royal London Mutual Insurance Society Limited, the largest mutual life, pensions, and investment company in the UK. We are authorised by the Central Bank of Ireland and provide protection products through Financial Brokers across Ireland. Our excellent customer service and mutual mindset means we take a longer-term view and focus on providing best customer outcomes.
Our People Promise to our colleagues is that we will all work somewhere inclusive, responsible, enjoyable and fulfilling. This is underpinned by our Spirit of Royal London values; Empowered, Trustworthy, Collaborate, Achieve.
We've always been proud to reward employees by offering great workplace benefits such as 28 days annual leave in addition to public holidays, up to 14% employer matching pension scheme contribution and a contribution to private medical insurance. You can see details of our benefits here - Our Benefits. Please note benefits for colleagues in the UK and Ireland may vary, please ask our team for details.
Inclusion, diversity and belonging
We’re an Inclusive employer. We celebrate and value different backgrounds and cultures across Royal London. Our diverse people and perspectives give us a range of skills which are recognised and respected – whatever their background.
Central Bank of Ireland (CBI) Fitness & Probity Regime
Some of our roles are Control Functions (CF) as defined by the Central Bank Reform Act 2010 (Sections 20 & 22) Regulations 2011. If a vacancy is for a CF, it will be indicated above. For CF roles, appointment will be conditional on Royal London Ireland being fully satisfied that the appointee meets the requirements as set out in the Fitness and Probity Standards 2014 issued by the CBI. In the case of proposed appointees to Pre-Approval Control Functions, this includes prior approval by the CBI of such appointments.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.
We’re the UK’s largest mutual life, pensions and investment company, offering protection, long-term savings and asset management products and services.
Royal London is a purpose-driven mutual. Our Purpose, ‘Protecting today, investing in tomorrow. Together we are mutually responsible’, defines the impact we want to have. It shapes what we do on behalf of our members and customers, financial advisers, our colleagues and the communities in which we operate. Our People Promise is our collective commitment that our workplace will be inclusive, responsible, enjoyable and fulfilling where all colleagues can thrive and experience a sense of belonging. This is underpinned by our Spirit of Royal London values; Empowered, Trustworthy, Collaborate, Achieve.
Our inclusive values and people promise are core to who we are and how we work. It’s good for our people, and good for our customers too, because with an inclusive workplace and a diverse workforce we will reflect our members, customers and communities to deliver the best outcomes.
We celebrate and value different backgrounds and cultures across our organisation. Our diverse people and perspectives give us a range of skills which are recognised and respected– whatever their background.
Workplace Initiatives
Program for parents returning to work after Parental Leave? |
No |
Leadership development programmes? |
Yes |
Mentoring programmes? |
Yes |
Coaching programmes? |
Yes |
Employee-led diversity networks? |
Yes |
Internal women’s networking groups? |
Yes |
Open to discussing flexible work arrangements at interview stage? |
Yes |
No. of weeks paid maternity leave at full salary: |
26 weeks (followed by 13 weeks half pay) |
Minimum weeks tenure required to be eligible for paid maternity leave: |
Open to all regardless of length of service |
No. of weeks paid paternity leave at full salary: |
4 weeks |
Minimum tenure required to be eligible for paid paternity leave: |
Open to all regardless of length of service |
Gender pay gap reporting information 2022: |
|
Mean pay gap: |
35.3% |
Median pay gap: |
33.9% |
Mean bonus gap: |
70.4% |
Median bonus gap: |
48.5% |
Signatory of the UK Women in Finance Charter? |
Yes |
Targets to raise the number of women in leadership? |
Yes |
Targets to raise the number of BAME individuals in leadership? |
No |
Listed in the Bloomberg Diversity & Inclusion Index? |
No |
Graduate Programmes
We have a number of graduate programmes designed to deliver technical experts and future leaders.
Royal London Career Confidence programme
Our hybrid programme focuses on equipping you to feel empowered in your career and supported to explore new opportunities as they arise.
Apprenticeships
We offer a wide range of Apprenticeships that are targeted at both new joiners and existing colleagues.
Inclusion
We promote an inclusive culture at Royal London and have a range of inclusion networks for our colleagues to get involved with.
Our Women's Network is a community that celebrates and supports its members, helps everyone to learn more and inspires all of us to aim higher. Confidence and development are strong themes here and our events focus on three key areas of team working, finance, and wellbeing. There are two sub-groups to the Women’s Network – Women in Technology and our Periods and Menopause Group – focused on actions such as supporting over 20 new Periods and Menopause champions and launching guidance and training for leaders.