Pay and Benefits Coordinator

Job Description Summary

Job Description

Pay and Benefits Co-ordinator

Fixed Term Contract until December 2025

Location:  Edinburgh (We believe in the power of in-person collaboration, and our hybrid model requires colleagues to be in the office a minimum of 40% of their time)

Salary: A competitive salary from £23,875 - £34,920 depending on the experience you can bring

We help people live their best lives. We help them with the big stuff, for the moments that matter: Pensions, Savings, Investments. At Aegon, we strive in creating a diverse organisation that plays a meaningful role in driving greater equity, inclusion and belonging.

As a Pay and Benefits Co-ordinator, you will support our payroll team with a variety of administrative tasks on a daily, weekly, monthly, cyclical, and ad-hoc basis. You will work closely with the Payroll and Benefits Specialist  to ensure the integrity of our employee data, streamline processes, and maintain robust operational systems.

In this role, you will be responsible for a range of payroll administration activities. This includes the daily import of HMRC inbound files, exporting and formatting reports in Excel, inputting payroll data, and administering multiple spreadsheets. You will also handle the correction of absences, process flexible working applications, and manage the weekly integration of new starters to payroll, ensuring a seamless data feed with People Services.

Additionally, you will monitor the shared inboxes, taking ownership of requests to ensure they are correctly completed. This involves raising queries, chasing missing information, and ensuring all necessary documentation is supplied and recorded.

You will also provide administrative support to the Payroll & Benefits Manager and specialists as required, contributing to the overall efficiency and effectiveness of the payroll team.

We’d love to hear from you if you have:

• The ability to manage multiple processes and queries

• Strong organisational and communication skills

• A keen eye for accuracy and attention to detail

• Experience in resolving customer queries

• Knowledge of Microsoft Office, with intermediate proficiency in Excel

• Knowledge of HCM Workday

• Experience working in a fast-paced, time-sensitive environment

• High numeracy skills

What’s in it for you?

• A non-contributory pension between 8%-12%

• A discretionary bonus, depending on personal and company performance

• 34 days leave per year (including bank holidays, pro-rated for part-time)

We also offer private medical cover, life assurance, critical illness cover, enhanced parental leave and a variety of lifestyle benefits to help our employees live their best lives, including retail discount vouchers, cycle2work scheme, subsidised restaurant and online GP appointments.

The legal bits

We’ll need you to confirm you have the right to work in the UK. If we offer you a job and you accept, there are some checks we need to complete before you can start with us. This will include a credit and criminal record check, as well as providing satisfactory references.