A hands-on role coordinating WIBF’s collaborative relationships and shared commitments

Reports to: Head of Collaborative Partnerships

Senior reporting line: Head of Strategy and Commercial

Works with: Head of Commercial Partnerships; Head of Marketing; Head of Communications; Corporate Partnerships team; Operations and delivery leads

Commitment: Approximately 4-6 hours per week, with flexibility around key partnership activity and deadlines

Location: Remote; occasional attendance at UK meetings or events may be helpful

Type: Voluntary role

About WIBF

Women in Banking & Finance (WIBF) is a membership network that has championed women in financial services for over 45 years. We support women across the UK through development programmes, leadership opportunities, industry insight, influential connections and cross-industry collaboration.

As a volunteer-led social enterprise, WIBF works with individual members, corporate partners and organisations across the sector to accelerate progress towards gender-balanced leadership. We are committed to practical action, measurable impact and removing the structural barriers that limit women's progression. We are volunteer-led, independent, inspiring and action-oriented.

Role purpose

To provide reliable coordination and administration for WIBF's collaborative partnerships. The role will maintain a clear view of agreed commitments, actions, owners, deadlines and resource needs; support communication between partners and WIBF teams; and help ensure that collaborations are delivered professionally and as agreed.

Key responsibilities

Partnership coordination

·        Act as the day-to-day coordination point for agreed collaborative relationships with external organisations.

·        Track actions, deadlines, contacts and reciprocal commitments, following up with internal and external stakeholders as required.

·        Maintain a clear partnership record covering purpose, mutual value, deliverables, internal owners, required resources and review dates.

Commitment and resource coordination

·        Support the assessment of each proposed commitment by gathering information on the people, time, operational input, communications support, data and budget required.

·        Confirm that actions have named internal owners and record agreement from the relevant functional or delivery leads.

·        Support regular reviews of delivery progress and help coordinate recovery actions where commitments are at risk.

Cross-functional delivery

·        Coordinate agreed activity with the Head of Commercial Partnerships, Head of Marketing, Head of Communications, Corporate Partnerships team, Operations and relevant WIBF delivery leads.

·        Organise meetings, prepare agendas and notes, circulate actions and follow up on agreed next steps.

·        Coordinate practical inputs such as partner information, copy, logos, speakers, attendee details, briefings or other materials required for delivery.

·        Maintain an accurate central record of partners, contacts, opportunities, commitments, resources, activity and outcomes.

·        Keep calendars, trackers, templates and shared documentation up to date and easy for colleagues to use.

·        Collate agreed measures of mutual value, delivery, reach, engagement, in-kind contribution and impact.

·        Produce concise regular updates and identify recurring issues or opportunities for improvement.

What success looks like

·        Collaborative partnerships are organised, communicated and delivered on time.

·        Partners, speakers, attendees and WIBF colleagues receive a responsive and professional experience.

·        Records and calendars are accurate, current and usable, with clear visibility of commitments and deadlines.

·        Every commitment has a clear owner and its resource requirements are visible before delivery begins.

·        Reporting gives the senior role reliable evidence on capacity, activity, outcomes and lessons learned.

Skills, experience and attributes

Essential

·        Excellent organisational and administrative skills, with close attention to detail and reliable follow-through.

·        Experience coordinating projects, partnerships, collaborative programmes or stakeholder activity.

·        Clear and professional written and verbal communication.

·        Confidence liaising with external contacts and senior professionals in a courteous and timely way.

·        Ability to manage multiple deadlines, maintain accurate records and work independently within agreed priorities.

·        Comfort using shared documents, spreadsheets, calendars and common collaboration tools.

·        A proactive, practical and collaborative approach suited to a predominantly volunteer-led organisation.

Desirable

·        Experience supporting partnerships involving multiple organisations or internal teams.

·        Experience drafting short-form marketing or stakeholder communications.

·        Familiarity with CRM systems, contact databases or campaign reporting.

·        Interest in gender equity and women’s progression in financial services.

Commitment to diversity and inclusion

WIBF is committed to building a diverse and inclusive organisation. We welcome applications from people of all backgrounds and particularly encourage applications from those whose perspectives and experiences are under-represented in financial services. We select people on the basis of their skills, experience and potential to contribute, and we are happy to discuss reasonable adjustments throughout the recruitment process.

How to Apply

Please email your CV and a short cover letter (max one A4 page) to our recruitment team at [email protected].

We encourage you to apply as soon as possible, as applications will be reviewed on a rolling basis and interviews will be arranged as suitable candidates are identified.